Facilities Project Coordinator
Facilities Project Coordinator - JOB ID# 12565
Position Title: Facilities Project Coordinator
Job Summary: The Facility Project Coordinator is responsible for coordinating and managing various small-scale construction, renovation, and maintenance projects across multiple school sites. This role also will support efficient operations within the facilities department. The ideal candidate should possess a blend of project management skills, administrative acumen, and the ability to effectively communicate with diverse stakeholders.
Key Responsibilities:
- Project Coordination:
- Plan, schedule, and oversee small construction, renovation, and maintenance projects within allocated budgets and timelines.
- Coordinate with contractors, vendors, and internal stakeholders to ensure project requirements are met.
- Conduct site visits to assess project needs, provide guidance, and ensure compliance with safety regulations.
- Maintain accurate project documentation, including contracts, insurance certificates, permits, floor plans and drawings, and progress report.
- Budget Management:
- Assist in the development and monitoring of project budgets including obtaining quotes, requesting purchase orders, and tracking deliveries.
- Track project expenditures, review invoices, and reconcile budget discrepancies
- Identify cost-saving opportunities and recommend budget adjustments as necessary
- Maintain inventory list of furniture, supplies, equipment and coordinate updating and replenishment as needed.
- Communication and Collaboration:
- Serve as a liaison between the facilities department, school administrators, staff, and external stakeholders including scheduling meetings, managing correspondence, and maintaining records.
- Communicate project updates, timelines, and requirements effectively to ensure clarity and alignment among stakeholders.
- Collaborate with other departments, such as finance and procurement, to streamline processes and achieve organizational goals.
- Prepare reports and presentations for various needs.
- Compliance and Safety:
- Research various relevant building codes, regulations, and district policies and ensure projects meet requirements.
- Ensure safety protocols and procedures are being followed to minimize risks to personnel and property during project execution.
- Stay informed about industry best practices, regulations, and emerging trends related to facility management and project coordination.
Qualifications:
- Bachelor's degree in construction management, facilities management or related field, or equivalent work experience.
- Proven experience in project coordination, preferably in a school district or educational setting.
- Strong organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and remain calm during exceptionally busy times.
- Excellent communication and interpersonal skills, with the ability to effectively collaborate with diverse stakeholders.
- Proficiency in project management software, Microsoft Office Suite, and other relevant tools.
- Knowledge of building codes, regulations, and safety standards.
- Attention to detail and a commitment to delivering high-quality work within established deadlines.
- Ability to work independently with minimal supervision, as well as part of a team.