Executive Assistant / Human Resources Assistant

Job Title

Executive Assistant to County Administrator / Human Resources Assistant

Closing Date/Time

Open Until Filled

Salary

$24.40 - $27.88 Hourly
 

Job Type

Full-Time

Location

Whitehall

Department

Human Resources

Purpose of Position

The Executive Assistant plays a vital role in providing high-level confidential administrative and management support to the County Administrator and the Human Resources Team. This position involves daily office operations, policy administration, public information services, and efficient service delivery to County residents and the public.

Essential Functions 

To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.

Provide confidential administrative and management support to the County Administrator, and Human Resources Coordinator.

Maintain a positive image for the County Administrator's Office and Human Resources by communicating detailed and accurate information to internal and external customers in a professional manner.

Screen calls and visitors, handle mail, and manage time-sensitive packages.

Manage the County Administrator's calendar, prioritize and schedule appointments, and coordinate meetings. 

Complete registrations and coordinate logistics for travel arrangements for the County Administrator.

Coordinate and prepare agendas, supporting documentation, take meeting minutes, and appropriately disperse and upload materials for Committee meetings as directed by the County Administrator.

Assist in preparing and coordinating communication on behalf of the County Administrator, ensuring timely and accurate dissemination of information.

Assist with policy research, analysis of County programs and services, and participate in policy creation, review, and development.

Participate in the development, preparation, and monitoring of budgets as designated by the County Administrator. Assist in the budget process, proofreading, typing, and organizing budget presentation materials.

Assist the County Administrator and HR Coordinator with special projects and general local government activities, including organizational, financial, and strategic initiatives.

Handle confidential documents with discretion; maintain the confidentiality of the Administration and Human Resources offices. Act in furtherance of the County’s interests as part of the management team. 

Coordinate the review and approval of County service contracts, maintain file management, and ensure documents are readily available as needed.

Assists with recruitment process.  Posts job openings online. Assists with maintaining recruiting filing system.  Schedules interview appointments, prepares interview packets and notifies applicants regarding the status of their application. Other duties as assigned. 

Assists with conducting reference checks, background checks, driving-record checks, criminal searches and other applicable screening for pre-employment screening purposes or coordinates with appropriate agency. 

Assists with assembly and gathering of employment documents and other materials as necessary in preparation for new employee orientation, separations, trainings, meetings, annual health insurance and voluntary benefit enrollments, etc.

Assists with maintaining Wisconsin Caregiver Background Checks on employees as required.

Assists with property and liability insurance claims, receives payments, and distributes payment checks. 

Assists with filing and maintaining worker’s compensation claims.

Assists with processing weekly invoices.

Coordinates purchasing and maintains supplies needed for the department. 

Attends training programs as assigned.

Maintains regular and predictable on-site attendance.

Performs a wide variety of miscellaneous tasks as assigned.  

Training, Experience and Other Requirements 

Associate degree with two years clerical work experience, or any combination of education and experience that provides equivalent knowledge, skills and abilities.  Associate degree in business, Public Administration, Human Resource Management, Accounting or related field desired. Proficiency in Microsoft Word and Excel, PowerPoint a plus. 

To Apply: https://co.trempealeau.wi.us/