Facilities Manager

Introduction

The Wisconsin Department of Children and Families (DCF), Division of Management Services (DMS), Administrator’s Office (AO), Agency Operations Section is currently recruiting to fill a Facilities Manager position. DCF offers great benefits, personal growth opportunities and work-life balance as a State of Wisconsin employee; and the intrinsic reward associated with serving the children and families of Wisconsin.

The State of Wisconsin continues to follow necessary health and safety protocols for COVID.  Please visit Division of Personnel Management Coronavirus - COVID-19 (wi.gov) for the most up-to-date information. Guidance may be subject to change.

This position may allow hybrid work for a portion of the work schedule up to 80% depending on the employee’s preference and needs of the work unit.  Any hybrid work flexibility that may be available will be discussed in more detail in the interview process. 

For positions that do allow hybrid work flexibility, employees may need to report to a DCF office location on short notice.  There is no mileage reimbursement when traveling to the headquarter location. Our DCF locations are in the following cities: Madison, Milwaukee, Green Bay, Eau Claire, and Rhinelander.  Employees need to report to the 201 W. Washington Ave. Madison, WI office or the 635 N 26 St. Milwaukee, WI office on their first day for onboarding and orientation. 

High speed internet access is required to meet the needs of remote work.

Come see why DCF is such a great place to work!

DCF is committed to the important work of helping children, youth and families become safer, more secure and progress down the road to true independence. For more information about DCF, visit our website at http://dcf.wi.gov/.

Position Summary

This position is responsible, under the general supervision of the Agency Operations Manager, for managing the Department of Children and Families facilities impacting over 1000 state staff and contracted staff at it’s10 locations. 

The incumbent in this position works independently resolving facility, tenant, and customer access issues as they arise, involving appropriate management staff as the incumbent determines appropriate given the issue at hand.

For a complete copy of the position description, click here. 

Salary Information

The classification title for this position is a Facilities Management Specialist 1. The starting salary is between $20.24 and $33.00 per hour ($42,099 and $68,640 annually), depending on qualifications. Pay for current State of WI employees will be based on the compensation plan in effect at the time of the appointment. The pay schedule/range is 07-04. A one-year probationary period may be required.  

Job Details

Due to the nature of the position, final candidates may be required to allow DCF to conduct a security background check to determine whether the circumstances of any pending charges or convictions would be substantially related to the job being filled.

Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without DCF sponsorship.) The Department of Children and Families does not sponsor visas, either at time of hire or at any later time.

Qualifications

Minimally qualified applicants will have:

• Experience managing multiple and sometimes conflicting priorities to accomplish the goals and timelines of multiple projects.
• Experience working with project management techniques and skill in directing project management processes (Coordinating several projects, meeting deadlines, and communicating processes and timelines)
• Experience working with Microsoft office Suite including Access databases, Word, and Outlook. (Entering and sorting data for reports in access, replying and sending emails in outlook, creating documents, and using track changes in word documents.)
• Experience negotiating with various third parties to accomplish project tasks or goals

Well-qualified applicants will have:

• Experience working with computer aided drafting and design software (ACAD) and architectural, construction and interior design principles and practices, ergonomic applications, and practices.
• Experience establishing priorities and managing work assignments to meet deadlines.
• Experience working with space management policies and procedures. (Allocating plans and implementing plans within Department of Administration standards)   
• Experience working with modern office methods and procedures. (Providing flexible working options for hybrid work, collaboration spaces, and systems furniture)
• Experience organizing and leading the planning and implementation for physical moves in all leased space.

How To Apply

If you haven’t already done so, you will need to create an account and apply online. You must apply online to be considered for this position. Application materials will not be accepted if received in an e-mail, as a hard copy or a fax.

After you are logged in and are viewing the announcement, click “Apply Now.” You will be asked to provide your personal information and required materials.  Online applications that do not include all of the requested materials will not be considered. 

Both a resume and letter of qualification are required.  If both documents are not submitted during the application process, your application will be disqualified.  Your letter of qualifications and resume are very important parts of your application at DCF and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on developing your resume and letter of qualifications for your DCF application and what should be included in these materials, click here. 

Submitted materials will be evaluated by one or more subject matter experts and qualified applicants will be invited to participate in the next step of the selection process. 

 

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.

 

Veterans with at least a 30% service-connected disability rating should contact the HR Specialist listed in this posting regarding eligibility for consideration under the non-competitive appointment process.

Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or former employees as a reinstatement) must complete the application process to apply.

Deadline to Apply

The deadline to apply is 11:59 PM on December 7, 2023. If you need assistance with the online application process, please contact, Megan Harper at 608-712-8730 or via email at Megan.Harper1@wisconsin.gov. Please see the Frequently Asked Questions for general wisc.jobs user information and technical assistance.