Deputy Court Clerk Senior
DEPUTY COURT CLERK SENIOR
CIRCUIT COURT, FINANCE/FISCAL OFFICE
Kenosha County is seeking a highly motivated, detail oriented and customer service focused person to join the Circuit Court staff as a Deputy Court Clerk Senior in the Finance/Fiscal Office. The selected candidate will join a team committed to continuous learning and supporting the fast-paced court operations of Kenosha County.
• Circuit Court will provide formal and informal training for this position, including software training on technologies, internal training on Circuit Court procedures, and mentoring in learning the requirements of the position.
• The selected candidate will enjoy a highly sought-after work/life balance with weekends and 12 County-recognized holidays off, along with a work schedule of Monday through Friday between the hours of 8:00 AM and 5:00 PM.
Join our team and help make a difference in Kenosha County!
Kenosha County is committed to Equity, Diversity and Inclusion and is an
Equal Opportunity Employer.
2023 Hiring Range: $20.77 - $23.57 per hour
Position Summary and Job Duties
The Deputy Court Clerk Senior performs technical work and provides clerical support for the operations of the court, working under the direction of the Clerk of Circuit Court and assigned supervisor. Deputy Court Clerks must provide outstanding customer service during stressful situations; be able to manage workload and meet statutory timelines; have impeccable attention to detail in all assigned work; be comfortable interacting with judges, attorneys, and executive level management on a daily basis. This position is assigned in all areas of the Clerk of Circuit Court office, including family, probate, civil, criminal, records, and financial.
Deputy Court Clerks are expected to learn all functions of the position, which include but are not limited to: timely and accurate filing and scanning documents to criminal, civil, traffic, small claims, family, probate, juvenile, and paternity matters; processing payments and issuing receipts; providing excellent customer service; managing and correctly recording courtroom proceedings; correctly completing accounting and data entry duties; learning and applying legal terminology; preparing documents; following procedures in addition to general clerical competencies; maintaining electronic court files; and preparing warrants, subpoenas, and calendars.
• Ensures all court documents are prepared accurately and distributed on a timely basis
• Adheres to Model Court Recordkeeping procedures in maintenance of court files
• Processes payments, issues receipts, calculates interest, initiates and reviews litigant payment plans
• Reviews financial reports for accuracy for reporting to collection agencies and acts as liaison
• Reviews case files for financial information regarding billing and payment of certain court costs and fees
• Acts as receptionist and provides back-up support for main customer service desk
• Serves as liaison to other departments, law enforcement, litigants, service providers, and other involved parties
• Prepares correspondence, warrants, bonds, notices, and similar documents
• Develops and maintains court calendars
• Prepares and assembles legal documents, articles, exhibits, reports, statements, evidence, and other materials
• Prepares minutes
• Explains court procedures, processes, rules, and requirements without providing legal advice
• Schedules hearings and other meetings
• Performs other duties as assigned
Success Factors
• Knowledge of legal terminology, court procedures, and documents and information needed for court proceedings
• Knowledge of math calculations, including interest calculations and routine balancing
• Skill in Microsoft Word, Outlook, and Excel
• Ability to perform a variety of duties, often changing from one task to another
• Ability to handle multiple procedural processes simultaneously
• Ability to provide quality customer service and remain professional and courteous at all times
• Ability to work independently to follow schedules and meet deadlines.
• Communication skills both verbally and in writing with the ability to follow oral and written instructions
• Ability to maintain confidential information
• Ability to operate a variety of office equipment including a computer, calculator, scanner, telephone and fax machine
• Ability to type 8,000 keystrokes per hour
Job Requirements, Education, Training and Experience
• Associate Degree in legal studies, accounting, or related field
• Two years of work experience in a legal or court environment or financial setting
• Or any combination of education, training, and experience which provides the knowledge, skills, and abilities necessary to perform the job
• Ability to work overtime as required
• Ability to become a Notary Public
Benefits
• Health, dental and vision insurance effective first of month following 30 days of employment with the ability to reduce premium contribution through participation in a wellness program
• Flexible Spending Accounts
• Employee Assistance Program
• Paid Time Off
• Twelve Paid Holidays
• Retirement Plan: Participation in the Wisconsin Retirement System which includes county-paid life insurance
• Tuition Reimbursement
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position requires light physical demands, such as exerting up to 25 pounds of force occasionally, and up to 10 pounds of force frequently
• May require sitting for long periods of time, up to 8 hours per shift
Selection Process
• Application Review - Qualifying
• Data Entry Test (8,000 KPH) - Qualifying
• Oral Interview - Qualifying
• Background Check - Qualifying
• Drug Screen - Qualifying
If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
To learn more about the Circuit Court Office, please visit: http://www.co.kenosha.wi.us/118/Clerk-of-Courts
Applications must be submitted no later than Monday, February 6, 2023.
Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.
The pay grade for this position is NE5 (Min. $20.77 – Max. $26.37).
This position is located in Kenosha County, a growing community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago. To see why Kenosha County is a great place to live, work, and play, visit: https://www.visitkenosha.com/
Thank you for your interest in employment with Kenosha County!
Kenosha County is an affirmative action, equal opportunity employer.