Office Assistant

Job Description

Position Title: Office Assistant (Pay Range $8.25-9.25)

Duties/Responsibilities

The main responsibility of the Office Assistant is to act as the office receptionist:

• Answering the phones

• Scheduling appointments through ACCESS

• Greeting visitors and providing them assistance

• Proctoring exams for students with disabilities

• Returning exams to mailrooms/offices

• Hiring notetaker to provide note taking services

Other duties include:

• Monitoring exam rooms

• Typing, filing, Internet searching and other office tasks (some knowledge of technology is required)

• Creating bulletin boards

• Providing sole office coverage at times

• Running errands for the office

• Keeping track of contracts with students and services provided

• Assisting Coordinator and University Services Associate with miscellaneous tasks

Qualifications

o Prior experience as an office assistant or receptionist is beneficial but not required.

o Strong attention to detail; able to multitask, etc.

o Must be dependable and prompt with uploading

o Knowledge of computer programs (Microsoft Word, Excel, Outlook)

o Able to maintain confidentiality of students and students’ records

o Must be comfortable working with a diverse student population, including students, faculty, and staff

o Willingness to learn about and assist students with available auxiliary aids, technology (Sonnocent, Capti Audio Notetaker)