On-Premise Administrative Assistant
Job Summary: The On-Premise Administrator (OPA) is responsible for providing administrative and customer support services to the client and the On-Premise team. The OPA is responsible for ensuring that the contract employees, the client, and the internal team receive superior administrative, accounting, human resource, and customer service support. The OPA is the liaison between the corporate office and the client regarding all accounting and contractor related issues.
Essential Functions:
• Collect and maintain all contract employee payroll, billing, and personnel data required for accounting and recruiting purposes
• Maintain current payroll information as necessary in PeopleSoft
• Execute weekly payroll process to ensure timely paycheck distribution and accurate invoicing to the client
• Ensure the proper completion of Pre-Employment Paperwork by all contractors
• Facilitate and maintain the process of pre-employment screening including all drug screens, background checks, and physicals
• Maintain contract employee relations by solving concerns related to payroll, benefits, and human resources issues in a timely fashion
• Follow Injury Reporting Protocol and maintain contact with the appropriate internal contact and the local medical facility that provides post accident care
• Maintain unemployment records and contest unemployment claims
• Maintain Employee Files including unemployment and workers compensation Records
• Assist in preparing client specific reports on an ad hoc basis or as required by the Service Agreement
• Assist with maintenance of time keeping system
• Maintain inventory of and order office supplies for the On-Premise office
• Maintain informational bulletin boards located at the Client facility
• Answer and direct incoming phone calls
• Suggest process and policy improvements to the OPM based on daily interactions with contractors
• Maintain a professional work environment in alignment with current client and Aerotek culture
• Responsible for obtaining production goals as specified by the On-Premise Manager
• Utilize the available and appropriate resources of Aerotek for conflict resolution