Payroll Coordinator
Independent School District #88
New Ulm Public Schools
Home of the Eagles
JOB POSTING FOR
PAYROLL COORDINATOR
Internal and external applications accepted through April 16, 2021, or until filled.
POSITION
Payroll Coordinator - Full-Time, year-round position
JOB SUMMARY
Under the direction of the Business Manager, the Payroll Coordinator is responsible for accurately processing the District's payroll for over 350 employees semi-monthly; calculating, coordinating, and administering employee benefits; verifying and maintaining employee leaves, determining FLMA or other leave benefits, and paid time off accruals; gathering and reviewing Affordable Care Act documents and submitting required reports, and submitting required benefit and payroll reports to various agencies.
Candidates for this position should be a self-starter, have great communication skills, work independently, able to manage multiple tasks simultaneously, and a be a strong team member.
Essential Duties and Responsibilities:
- Monitors, processes, and generates the district payroll. Duties include such representative tasks as:
- Calculates and sets up all rate tables and benefit tables in the HR system for all employee wages and benefits.
- Collecting, verifying, and enter all employee timesheets into the HR system.
- Responds to employee questions regarding payroll issues or discrepancies.
- Calculates payroll, proofs, and reviews totals. Creates and prints checks. Creates direct deposit data and transmits files to the bank.
- Calculates and processes all taxes, garnishments, and other payroll deductions. Reports all necessary payroll data for TRA, PERA, IRS, FICA, Medicare, ACH, and MN Dept. of Revenue or third-party insurance vendors. Prepares and submits all state and federal payroll reports.
- Prepares, verifies, and submits W-2 reporting.
- Maintains files and documentation in accordance with District policy, state and federal regulations, and department procedures.
- Calculate salary changes and update payroll system and employee records.
- Conducts orientations with new employees regarding pay and benefits and forms to complete.
- Manages enrollment of health, life, and dental insurance, retirement plans, and cafeteria plans.
- Calculate benefit costs for all employees
- Responsible for the COBRA program for former employees.
- Tracks, monitors, and records employee time off accruals. Performs such duties as:
- Performs monthly time off accrual processing.
- Uploads weekly time off records from the District's absence management program (AESOP) into the HR system. Verifies with available time off.
- Maintains time off set up for all employees.
- Maintains Affordable Care Act records and reporting.
- Maintains employee records for eligibility, acceptance, or waiver of health insurance.
- Prepares and reviews monthly reports for insurance offering, measurement analysis, and compliance d) Prepares, reviews, and submits data annually.
- Processes all FMLA applications and determines employee eligibility. Prepares required forms and letters to employee(s). Calculates employee liabilities and salary adjustments for time off.
Minimum Qualifications:
Requires a minimum of an AA Degree in Accounting, Business, or closely related area and 3-5 years experience in processing and generating payroll; or a combination of equivalent education and experience necessary to perform the work.
Work Environment:
This is an administrative position performing job duties and assignments in a typical district office environment where there is a minimum of environmental hazards and risks associated with performing the job.
SALARY/BENEFITS
Salary range of $20.00 to $25.00/hour and dependent on experience; Benefit package available.
APPLICATION DEADLINE AND PROCEDURE
Applications will be accepted until April 16, 2021, or until filled and will be reviewed upon receipt.
To apply as an INTERNAL applicant:
1. Go to the school website at www.newulm.k12.mn.us
2. Click on the “Our District” box at the top of the page
3. Click on the Employment tab on the right-hand side
4. Under “Internal Applicants,” click on Submit an internal application/transfer form
5. Complete the page with your information, click next and submit.
To apply as an EXTERNAL applicant:
1. Go to the school website at www.newulm.k12.mn.us
2. Click on the “Our District” box at the top of the page
3. Click on the Employment tab on the right-hand side
4. Complete the pages with your information and submit them.
QUESTIONS - Please contact Myrna Meunier, Business Manager, at 507-233-6180
The school district shall require that applicants for school district positions, who receive an offer of employment, submit to a criminal history background check at an expense to the applicant. All final offers of employment are contingent upon background check results.
The employer reserves the right to make assignments of employees to particular buildings. New Ulm ISD is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, and disability or veteran status.
New Ulm Public Schools is a regional center of educational excellence. Our schools and staff provide challenging and engaging academic programs for all students. Student success in academics, fine arts, and athletics are reasons students and families come to New Ulm.
We are redefining education in New Ulm. We offer an early learning center for preschool and kindergarten students, including a community education center. This center includes many outdoor and indoor active learning spaces. Jefferson Elementary provides programming for grades 1-4, focusing on small group instruction, responsive classroom, STEM opportunities, and core curriculum. We offer a middle school structure and environment for grades 5-8, focused on advisory, exploratory, and experiential learning opportunities. Our new high school building is for grades 9-12, offering college, vocational, and work-ready courses. We have many opportunities for fine arts and athletics for all students.
For more information on New Ulm Public Schools and the city of New Ulm, please visit the following resources:
New Ulm Public Schools: www.newulm.k12.mn.us
City of New Ulm: http://www.ci.new-ulm.mn.us
New Ulm Chamber of Commerce: http://www.newulm.com/
Careers in New Ulm video: https://www.youtube.com/watch?v=t32wGisMkWI