Cabinet Liaison for Internal Affairs
Position Information
Working Title: Cabinet Liaison for Internal Affairs
UW System Title: Administrative Program Specialist
Essential Job Functions
This position reports to the Chancellor and serves as primary support for internal initiatives on campus. This position acts as a senior advisor to the Chancellor and serves as a liaison between the Chancellor's office, Cabinet, and various internal constituencies. In addition to supporting the activities of the Chancellor and Cabinet, the Cabinet Liaison for Internal Affairs will attend meetings on campus with faculty and staff on behalf of the Chancellor and/or the Cabinet. This position is expected to understand the strategic goals of the university and work with the entire cabinet to advance initiatives.
This position includes the following responsibilities:
- Manage internal projects as directed including planning, research, implementation, review, and follow up. Ensure a more integrated approach to internal initiatives that entail cooperative efforts with vice chancellors, deans, multiple divisions and colleges, etc.
- Represent the Office of the Chancellor at meetings on campus. Prepare notes and take appropriate follow-up action.
- Actively discuss internal strategy and provide primary support for internal goals of the university.
- Maintain understating of the dynamics of a campus ecosystem and be able to work with the cabinet and constituents to move strategic initiatives forward.
- Serve as Chancellor’s liaison to committees.
- Participate fully as a member of the Chancellor's Cabinet and other key administrative/advisory bodies.
- Draft and review Chancellor’s correspondence, develop responses, and finalize approved documents for distribution.
- Coordinate commencement functions involving commencement speakers, Council of Trustees/Foundation Board of Directors, Chancellor Award winners, and other VIPs.
- Maintain regular communications with the Faculty and Staff governance committees to ensure that the Chancellor stays abreast of their needs, issues and agenda.
- Act as a spokesperson and contact for the Chancellor with all areas internal to the University.
- Work with the Advancement Office to assure effective systematic donor relations procedures are in synchronization with the overall University objective of effective Chancellor/donor contact.
- Work with records officer on maintaining the list of all approved campus records management personnel, and coordinate and schedule confidential shredding opportunities for campus.
- Recruit, hire, mentor, supervise, and evaluate clerical staff and student workers.
- Coordinate communication and preparation for meetings.
- Maintain familiarity with donor database tools to assure the proper entry of important donor information resulting from Chancellor-donor interactions.
- While working in a high-stress environment, maintain 100% consistently polite and professional relationships with the widely diverse individuals who contact the Chancellor's Office, including the occasional few who are angry or distressed.
- Provide backup support for the Office of the Chancellor and Vice Chancellors in the absence of the University Executive Staff Assistant and student employees.
Qualifications
MINIMUM QUALIFICATIONS:
- Bachelor's Degree at time of application
- 3 years of related experience
- Significant experience in higher levels of administration or higher education administration with demonstrated responsibility using superior judgement, diplomacy, and independence.
- Project management experience, including demonstrated ability to work independently on projects, from conception to completion with minimal support staff.
PREFERRED QUALIFICATIONS:
- Bilingual
The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.
In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.
Conditions Of Appointment
Some travel may be required for necessary meetings, workshops, conferences, etc. Occasional evening and/or weekend work is expected and will be assigned by supervisor as needed.
Position is a full-time Limited appointment. Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the university does not discriminate on the basis of arrest or conviction record.
All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
Salary
Competitive salary commensurate with qualifications and experience.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
BENEFIT DETAILS
The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.
- https://www.wisconsin.edu/ohrwd/benefits/download/fasl20.pdf
- Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/
To Apply
Please go to the full job posting at https://www.uwgb.edu/human-resources/employment/career-opportunities/cabinet-liaison-for-internal-affairs/ and select the applicable application link.
Select the job title for which you are applying. Click the "Apply for Job" button. You must create an account and login before you can apply. If you are already a registered user, input your "User Name" and "Password” and select "Sign In." If you have not yet registered, click on "Register Now" to begin the registration process.
Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:
- Cover letter specifically addressing qualifications for the essential job functions
- Resume
- Names and contact information for three references
- Unofficial transcripts of the highest degree achieved
If you have any questions, need accommodations, or submitted your application with missing materials, call or email:
Human Resources
Phone: (920) 465-2390
Email: jobs@uwgb.edu
Application Deadline
To ensure consideration, please submit application materials by Wednesday, August 5, 2020.
Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).
For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.
The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.