Legal Office Assistant
GENERAL INFORMATION:
The Minnehaha County State's Attorney's Office invites applications for a Legal Office Assistant to join our team of legal professionals! We have 10 LOAs in our office who perform legal and complex administrative work assisting attorneys in the preparation of legal documents and the scheduling of legal proceedings.
This rewarding position works in a fast-paced office supporting the Sioux Falls area's top prosecutorial attorneys. Our employees enjoy a comprehensive benefits package including:
· Paid holidays
· Health, dental, vision, and life insurance. Our insurance rates for single, E+1, & family are highly competitive! (Contact HR for more information at 605-367-4337.)
· Generous PTO program
· Extended sick leave program
· Retirement through the South Dakota Retirement System (SDRS)
· Optional deferred compensation plan
EXAMPLES OF DUTIES INCLUDE:
Answer and direct phone calls. Greet and assist clients and other walk-in traffic. Prepare and disseminate legal papers, reports, and correspondence including letters, orders, complaints, warrants, summonses, motions, subpoenas, and briefs. Take and transcribe notes and dictation. Copy, file and route legal documents. Maintain and update scheduling calendars and make arrangements and schedules for legal proceedings. Contact witnesses, victims, and grand jury members on changes or updates to legal proceedings. Prepare grand jury room for proceedings. Create, prepare, and maintain files and information for attorney handling. Distribute and track files, reports, and case information. Maintain records and statistics. Process incoming and outgoing mail. Prepare purchase orders and vouchers for processing and payment. Maintain inventory, order office supplies, and coordinate office equipment repairs. Coordinate travel for staff and witnesses.
MINIMUM QUALIFICATIONS:
High school diploma or GED plus two years of general secretarial work. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process. Working knowledge of modern office practices and procedures. Skill in operating a personal computer accurately and with reasonable speed. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with employees, other agencies, and the public. Ability to maintain professional appearance and demeanor.
PREFERRED QUALIFICATIONS:
Three or more years of secretarial experience. Strong technical skills in a variety of word and data processing programs. Working knowledge of legal terminology. Experience in a legal environment.
Minnehaha County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, national origin, citizenship, ancestry, gender, gender identity, sexual orientation, marital status, pregnancy, age, disability, veteran's status, genetic information, or any other protected group in accordance with state and federal law. Arrangements for accommodations required by disabilities can be made by contacting Human Resources at (605) 367-4337.