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Legal Office Assistant

All applications must be submitted by 5:00 p.m. on January 21, 2020.
SALARY: $16.79 - $18.07/Hour
GENERAL INFORMATION:
The Minnehaha County Public Defender's Office invites applications for a Legal Office Assistant to join our team of legal professionals! The Legal Office Assistant performs complex legal secretarial administrative work.
Please attach a cover letter and resume to the online application.
The hiring range is $16.79/hr - $18.07/hr.
EXAMPLES OF DUTIES INCLUDE:
Answer and direct phone calls. Greet and assist clients and other walk-in traffic. Type, prepare, and send papers, reports, forms, and correspondence of a legal nature including letters, orders, affidavits, motions, summonses, and briefs. Take and transcribe notes and dictation. File and route legal documents. Maintain scheduling calendars. Arrange and schedule legal proceedings. Develop and maintain filing and other information management systems for the accurate and effective recording, storage, retrieval, and use of case data. Make copies, request reports and records, and create, prepare and maintain files. Gather, sort, organize and prepare files and information for attorney handling. Distribute, log, and track files, reports, and case information and maintain records and statistics. Prepare and track employee leave time for timesheet; track attorney time for billing purposes. Process incoming and outgoing mail. Prepare purchase orders and county vouchers for processing and payment. Maintain inventory and order office supplies and coordinate repairs of office equipment. Assist in filing pleadings; ensure that procedures required by various motions are completed. Maintain library and resource materials. Distribute resource materials to the attorneys. May occasionally train clerical workers.
MINIMUM QUALIFICATIONS:
High school diploma or GED and two years of secretarial work experience; or equivalent combination of education and experience. Working knowledge of modern office practices and procedures and legal terminology. Skill in taking and transcribing notes accurately and rapidly. Skill in operating a personal computer accurately and rapidly. Ability to exercise great tact, patience, and judgment when managing office clients and their family members. Ability to plan and direct the work of others. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with employees, other agencies and the public. Ability to maintain a professional appearance and demeanor.
PREFERRED QUALIFICATIONS:
Three or more years of secretarial experience. Experience in a legal field or directly related environment. Knowledge of legal terminology. Bilingual abilities a plus.