Program Assistant - Support a program that serves youth and families!
The primary responsibility of the Program Assistant is the general operations of the Contra Costa Community-Based Programs. The ideal candidate will have a high level of organizational and analytical skills, be able to prioritize projects, have strong writing and editing skills, excellent communication skills, and be a positive team player.
Seneca Family of Agencies is committed to providing traditionally marginalized communities a network of outstanding mental health, community based, and educational services. Celebrating diversity and creating a culture of inclusion increases creativity, innovation, problem solving, and teamwork. Seneca’s agency-wide DEI Advisory Board, Employee Resource Groups, and Language Practice Groups help our employees provide culturally and linguistically relevant services to the families we serve. For more information on our Diversity, Equity and Inclusion initiative, click here!
Responsibilities
- Screen and direct telephone calls.
- Greet and interact with clients, families and other visitors.
- Maintain the safety, organization, and professional appearance of the office building.
- Maintain office equipment and coordinate various office services.
- Order and organize program supplies, including keeping kitchen organized and stocked.
- Ensure smooth logistics for onsite meetings, trainings, events, and visitors including conference room reservations, written materials, meal planning and logistics, both in preparation and execution.
- Maintain well-organized and accessible electronic and paper forms and files.
- Process all mail, correspondence and information to and from the program’s office, including correspondence to and from the Program Director/Manager of Operations.
- Manage program petty cash reimbursement and Program Director credit card expense report.
- Compile and complete required program reports and scheduling.
- Coordinate and collaborate with agency’s centralized department or other agency programs such as the Seneca Institute for Advanced Practiced and the Visitation Program.
- Complete projects as directed by the Program Director and Executive Director
- Commit to and engage in self-evaluation as well as organizational efforts goals, strategies, and systemic practices regarding diversity, equity and inclusion.
Qualifications
- Bachelor's degree required
- Excellent organizational, writing, and communication skills.
- Strong time management, teamwork and customer service skills.
- Computer literacy, PC and Macintosh.
- Valid California driver's license and insurance.
- Clearance of TB test, fingerprints, and any other mandatory State/Federal licensing or certification requirements.
Schedule
- Monday - Friday, 8:30am - 5:00pm
Benefits
- Competitive salary
- Comprehensive employee benefits package, including medical, dental, vision, and chiropractic coverage, as well as partially paid premiums for dependents.
- Employer-paid Employee Assistance Plan
- Scholarship opportunities, ongoing training, and professional development opportunities
- 4 weeks of flexible Paid Time Off
- We provide a 403b retirement plan