Associate Contract Administrator (Construction Management & Inspection)
The Position
Does your amazing attention to detail and passion for organization drive your friends and family crazy? Do you love to check items off your to-do list? Do you sometimes add items to your to-do list that you've already completed just so you can check them off? If so, you may be the person we've been looking for!
This is a rare opportunity to work for the "locally world-famous" (yes, we just quoted ourselves) Construction Management & Inspection (CM&I) division at the City of Carlsbad. CM&I resides in Public Works and oversees all construction activity within the city's right-of-way, all private development grading and improvement construction, as well as provide construction management and inspection for all Capital Improvement Program projects.
CM&I is looking for an enthusiastic individual who is good at multitasking and thrives in a dynamic environment to serve in the position of Associate Contract Administrator. Highly qualified applicants will be those who are self-motivated, have a can-do attitude, a high attention to detail, and a knack for sorting, tracking and reconciling documents across various platforms. This position will work closely with an experienced contract administrator to process various types of documents to ensure compliance and support our division of seventeen professionals while we work hard to protect the best interests of the city and our residents. The position interacts with all city departments, the public and contractors so rock-star customer service skills are a must.
The City of Carlsbad is ideally situated in north San Diego County where a great climate, beautiful beaches and lagoons, and abundant natural open space combine with world-class resorts, family attractions, well planned neighborhoods, excellent schools, and a charming village atmosphere to create the ideal California experience. Covering nearly 40 square miles, the City of Carlsbad is currently home to about 115,000 residents. Thanks to an award-winning growth management plan, the city's infrastructure and services keep pace with development and promote an excellent quality of life.
Please make sure your application demonstrates your organizational superpowers! Candidates that are most qualified and meet the current need of our department will be invited to an oral panel interview.
Key Responsibilities
- Independently completes routine and non-routine tasks in an accurate and timely manner.
- Works on a wide variety of moderately complex problems and assignments.
- Proactively identifies and eliminates problems using a rational, problem-solving approach.
- Problems typically are semi-routine in nature, where the ability to recognize deviation from accepted practice is required.
- Independently recognizes and solves problem or issues in areas of expertise, applying sound business judgement.
- Exercises judgment within standard, defined procedures and practices to determine appropriate action.
- Interacts and builds relationships with team members, suppliers, customers, functional peer groups and other key stakeholder groups.
- May communicate outside organization (e.g. supplier meetings or visits, supplier selection presentations, training, and interaction with external organizations).
- Frequent inter- organizational contact.
- Serves on cross-functional teams.
- Networks within organization to support program/project needs.
- Requires the ability to gain the cooperation of others.
- Capable of writing clear, coherent internal business communications.
- Prepares and formally presents results of work to small groups; participates in larger group presentations.
- Acts as coach and teacher to other team members.
- Integrates team efforts and models team behavior.
- Effective project team member.
- May manage projects or programs.
- Sets task schedules.
- Effectively uses resources.
- Understands customer's business needs.
- Leads moderate cost reduction efforts.
- Acts as a resource for knowledge related to assigned commodities especially in processes.
Qualifications
- Demonstrates willingness and ability to be flexible, creative and innovative, taking appropriate risks, and implementing non-traditional solutions that create value.
- Recognizes and recommends new solutions or opportunities.
- Effective communicator, with both written and oral presentations.
- Developing solid presentation, demonstration, and writing skills.
- Strong interpersonal and communication skills.
- Communicates with other departments to accomplish objectives.
- Effective team player and leader of small, local teams.
- Understands and applies basic concepts of financial planning and analysis.
- Experienced in use/application of purchasing and/or contract administration principles, theories and concepts.
- Experienced in use of business concepts related to procurement of services and goods.
- Experienced in use/application of purchasing and/or contract administration principles, theories and concepts.
- Experienced in use of business concepts related to procurement of services and goods.
Experience & Education
Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. Typically requires at least 1 year's experience where the primary responsibility is providing a key support role in the purchasing of goods or procurement of services and/or contract administration. High school education or GED.