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Administrative Assistant Intern

Administrative Assistant Intern Job Description



This position is a Part-Time position, unless otherwise negotiated. This position is responsible for assisting in handling the day-to-day operations with a focus on efficiency and time management. 

Duties & Responsibilities:
  • Maintains office services by organizing office operations and procedures; controlling correspondence; and maintaining efficient filing systems.
  • Assists in implementing office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Assists in implementing and maintaining organizational procedures and systems for all volunteers (office & on-site).
  • Oversees all office volunteers.
  • Responsible for answering office phone calls and responding to office emails in a timely manner.
  • Assists the Executive Director in executing marketing strategies and plans.
  • Assists the Executive Director in managing the bid process for all new habitat homes following through with vendors making sure they meet the deadline.
  • Assist the Resource/Fundraising Development Committee in planning and executing HFH events where necessary.
  • Maintain communication with vendors (and potential vendors) throughout the build process.
  • Efficiently maintain vendor database.
  • Works closely with the Site-Construction Manager.
  • Reports directly to Executive Director.
  • Other duties as assigned.

Qualifications:
·       Must be currently enrolled in continuing education
·       Proficiency in Microsoft Office suite
·       Experience with scheduling
·       Advanced computer skills (Quicken experience a plus)
·       Excellent written and verbal communication skills
·       Comfort with fast-paced environment