Assistant Program Director
Organization: Boys & Girls Club of Portage County (non-profit, youth service)
Wage: $10.00-$12.00 per hour
Hours: 20-25 hours per week
Reports to: Operations Director/ Center Director
Position Summary: The Assistant Director is primarily responsible for leadership and management of the Boys & Girls Club of Portage County’s Site with the accompanying support and guidance of the Center Director/ Director of Operations. The Assistant Director position entails program staff supervision, development and performance evaluation, HR performance, program development and oversight, facility management, monitoring program and facility budget, partnership-building, marketing and public relations, and evaluating club member/parent relationship performance.
Position Requirements: Pursuit of a bachelor’s degree in education, sociology, psychology, communications, or other related field; great leadership, organizational, and communication skills; must be able to plan and lead activities; must be able to work independently as well as in groups; and must be able to meet deadlines.
Primary duties for the Assistant Director:
- Works with Center Director and other professional staff to provide new staff training and orientation
- Plans & leads bi-weekly staff meetings
- Works with Center Director on setting professional development goals with clearly defined and measurable program outcome/objectives
- Assists Center Director with annual performance reviews for site staff within a month.
- Works with Center Director to ensures ongoing training and professional development opportunities for site staff
- All staff are knowledgeable and trained to maintain the KidTrax Membership system, tracking daily attendance, registering members, orientation, etc
- All key staff are trained in CPR & First Aid; quarterly trainings occur in the Club, e.g., guidance & discipline techniques, mandatory reporting requirements, gang updates, discipline, outcome reporting, etc.
- Seeks advice from with Center Director and or/ Director of Program Operations in the resolution of staff concerns or issues
- Ensures that the Club site is offering quality youth development programs from each of the five core program areas that are fun, educational and enriching; programs are modified and enhanced to accommodate all age groups and both genders
- Ensures that seasonal program newsletters are out to members in a timely basis
- New members are recruited to reach membership goals set by the professional staff team
- Club site and staff utilize a variety of recruitment techniques to achieve membership goals including school visits, business membership drives, special events, etc.
- Assists in recruiting, training and placing volunteers to support overall program operations
- Program Participation and attendance tracking is kept up to date at all times
- When responsible, grant and program reports are completed in an accurate and timely fashion
- Creates & ensures the implementation of a daily & weekly cleaning schedule and each staff maintains a clean, neat and properly equipped program area; equipment is in good condition and/or repaired, replaced or removed immediately; supplies are stocked to meet program needs and/or ordered to be in place for to programs when they are scheduled to occur
- Ensures that the overall Club environment is safe and inviting for all Club Members
- Staff are trained in emergency & evacuation procedures; the Club is clean & well decorated; equipment is in good condition; program supplies are adequate & staff
- Ensures that the Club environment provides recognition opportunities for Club members and staff; that program information is displayed
- Works with School Sites Director to monitor program monthly expenses to ensure expenses are within budget projections
- Pursues effective collaborative partnership with other agencies, schools, businesses, etc to increase the number of youth being served
- Establishes effective relationships with school principal and key school personnel to improve the delivery of B&GC programs and to recruit new members
- Establishes effective and trusting relationships with club members and parents
- Works with School Sites Director to utilize Club website and other marketing strategies to build awareness of club programs and to recruit new members
- Is involved in community groups, committees, service organizations that provide networking opportunities which in turn provide personal and professional development while also benefiting the Club
- Works with the School Sites Director to ensure media releases are completed to build awareness and effectiveness of programs
- Is involved in organization-wide special events and fund raisers
- Is involved in Board of Director functions
- Seeks advice from with School Sites Director and or/ Director of Program Operations in the resolution of conflicts with the school personnel, club members, or parents.
Additional Responsibilities:
- May participate in special programs and/or events
- May attend field trips
- Provide first aid
- Assist in or handle special assignments or other duties as deemed necessary or important by supervisor
- May need to sit in on meetings with parents
Skills / Knowledge Required
- Experience in working with children
- Ability to motivate youth and manage behavior problems
- Ability to deal with the general public
- Ability to implement quality programs for youth
- Ability to organize and supervise members in a safe environment
Contact: Danielle Belsky, Director of Operations, danielle.belsky@bgclubpc.org / 715-341-4386.
Organizational Overview - Boys & Girls Club of Portage County The Boys & Girls Club of Portage County was founded in 2002 to fulfill this mission: "To inspire and enable all youth, especially those who need us most, to realize their full potential as productive, responsible, and caring members of the community." We serve more than 2,000 youth ages 6-18 annually at several Club sites throughout Portage County, WI. We offer more than 30 fun, structured, educational programs ranging from daily homework assistance after school to national award winning art projects to exciting field trips that provide experiences many of our members would have without the Club. Our focus is on fun, with a purpose.
Disclaimer:
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.