Executive Assistant Intern/Volunteer
Project Details:
Performs administrative and office support activities for the Executive Director. Duties may include fielding telephone calls, word processing, filing, faxing, money handling, basic accounting and bookkeeping. Prepares reports and financial data. Software skills are required, as well as Internet research abilities and strong communication skills. Google Drive, Facebook and Constant Contact knowledge is helpful.
About GAB: GAB is a non-profit organization that brings a community of children, parents, administrators, educators, businesses, and local law enforcement together, to work out solutions to put an end to bullying. We work closely with mental health professionals to help victims, and the bully, to reduce the emotional scarring that comes from the lasting effects of bullying. We want to take an active role to stop bullying, help the perpetrator, and provide an outlet for the victim. Our programs are intended to increase the self-esteem and empathy of both the victim and the perpetrator. The vision for GAB is to provide a safe, positive environment for all children and teaching students and schools how to be Upstanders.
Duties and Responsibilities:
Communications
· Answer calls, take messages, schedule meetings and write letters
· Open and sort mail and deliver to appropriate personnel
· Respond to email inquiries and/or route them to appropriate personnel
· Proofread reports and written documents for grammar, punctuation and spelling errors
· Create draft communications for the director’s overview
General Office
· Keep office organized and running efficiently
· Oversee office supply inventory (Ordering as needed)
· Maintain office equipment
· Generate invoices & purchase orders
· Call for repairs as needed
· Remind team of upcoming appointments and events, and pending tasks and deadlines
· Organizational skills, project management and problem-solving skills with multi-tasking abilities
· Research skills and able to take on unfamiliar tasks with a minimum of instruction alone or in a team
· Friendly and professional demeanor
· Punctual, diligent, honest, reliable
Start Date: Immediate
Compensation: This is an UNPAID/Volunteer internship